Workflow management
saves time and money
With nscale, your processes always stay in flow and
ensures seamless team collaboration
Step by step for smooth-running processes
Poorly coordinated tasks, flawed handover interfaces, inadequate processes – at many companies, it all leads to unnecessary costs, wasted working time and dissatisfied teams. With professional workflow management in combination with your digital files, you can create smooth workflows that produce fewer errors and reduce the workload on your organization.
Structured, centrally managed information and well thought-out processes are optimally interlinked and increase efficiency and productivity in almost all areas of the company. You save money and your staff can breathe easy.
A practical example of workflow management with nscale
In practice, the value of good workflow management is most evident in the processing of incoming invoices. still a paper-based process in many companies Delayed processes, high error rates, missed payment deadlines and the danger of lost documents is the result.
nscale allows invoice processing to be modelled digitally in four simple steps:
Invoice receipt
Invoice receipt by post, fax or e-mail followed by initiation of the workflow.
Automatic detection of the key information
Automated recognition of key information from the digital or scanned invoice and assignment of the document to the correct electronic supplier or order file. Automatic notification of the employee responsible
Initiation of approval process
Factual invoice verification is a crucial step in our workflow that ensures that all invoices are carefully checked. Once checked, the approval process is initiated and the document is automatically forwarded to the responsible employee.
This process remains transparent and traceable until the final approval, so that all parties involved can view the progress at any time.
Transfer to ERP system
Once the factual invoice verification has been completed, the invoice is transferred to the company’s ERP system. This step is crucial to ensure that all relevant data is entered correctly. Seamless integration sets up the payment run and prepares the invoice for automatic payment execution.
This ensures that payments are made efficiently and on time, which contributes to smooth liquidity planning and management.
With nscale, workflows can be designed flexibly and quickly.
Ad-hoc workflows
With the circular, an ad-hoc workflow, you can easily create your own approval workflows and make them available to departments or the entire organization. This allows specialist administrators to provide various approvals, e.g. for logs, invoices, work instructions, etc., so that users can use them. Key advantage: you work with all resources in nscale.
If the workflow begins with the protocol, every authorised user can edit the protocol directly and every participant in the workflow has access to the latest version. Protocols no longer languish in local folders or the user’s inbox. An additional advantage is that all other information – e.g. appointments, invoices, orders, contact persons – is linked to the document in a structured file and can be viewed directly at the click of a mouse.
Automated processes
In addition to the simple workflow, which can be used by any employee, you can use the nscale Process Designer for rule-based processes and BPM . This allows you to create document-based and document-independent, individual workflows. The nscale workflow takes care of automating all kinds of business processes. All business-critical processes benefit from standardized process control, such as the management of incoming mail and invoicing scenarios. The nscale Process Designer offers a high degree of flexibility for the design of workflows when mapping dynamic requirements. nscale workflows can be used in any client, regardless of the end device.
Process modelling
The nscale Process Automation Platform (PAP) offers central, visual and standardized process modelling that optimally supports the design and optimization of workflows for employees from specialist departments and technology. The basis for the platform, including workflow engine and modeler, is the “Business Process Model and Notation” (BPMN) standard. The high configuration standards and a large number of standard workflows in nscale PAP, combined with the low-code approach, ensure simple and efficient process implementation. Workflow users are guided intuitively and complete their process steps quickly and reliably with simply designed layouts and clear user guidance.
The nscale Modeler combines technology and visualization and makes it easy to design processes using drag & drop. Decision rules are described and modeled using Decision Model and Notation (DMN), so that nscale PAP enables the precise documentation of complex decisions and traceability for all parties involved. Thanks to this sophisticated solution, employees with and without IT skills can collaborate easily and design business-critical workflows together without much effort.
How process automation enables smooth workflow management
Companies are faced with the challenge of using a growing amount of information profitably, while the number of workflows and departments involved is also increasing. Several applications and systems are often integrated into one process, which leads to media disruptions. This complexity makes analog process management difficult. One solution is process automation, where many steps are performed without human intervention with the help of process automation software.
nscale supports you in the implementation of
optimal workflow management
Probably the most convincing argument for using a workflow management tool is the enormous amount of time saved by digitizing processes. resulting in fewer manual tasks for teams, reduced error rates, potential savings by meeting payment deadlines, and much more.
The combination of structured files and workflow management creates a comprehensive solution that provides all the necessary documents and information required during a process at all times.
In addition, notification and reminder functions ensure that the workflow runs smoothly and that the current status of the process always remains transparent. Your workflows keep moving all the time.
- Central provision of information
- Discounts for deadlines met on time
- Index and full text search for suppliers and purchase orders
- Enhanced information provision
- Audit-proof archiving
Your benefits at a glance
- Greater efficiency thanks to structured working processes and reduced lead times
- Cost savings and error reduction thanks to the elimination of manual processing steps
- Adherence to the applicable statutory provisions and compliance regulations
- Fewer time-consuming routine tasks for staff
- Centralisation brings clarity on processing status and storage locations
- Enhanced information provision
Get in touch.
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Ceyoniq Technology GmbH is a group company of Kyocera Document Solutions.
Ceyoniq Technology GmbH
Boulevard 9 | 33613 Bielefeld
Together we develop strong ideas and implement tailor-made and individual solutions for companies and public administrations – contact us, we look forward to hearing from you!
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