nscale CM for your contract management: manage contracts efficiently
Tasks and functions of contract management
Well-functioning, structured and efficient contract management is essential for professional corporate governance and business management. Contracts secure company values and at the same time offer a high potential for conflict. The central task of contract management is to manage contracts efficiently throughout their entire life cycle.
This includes a wide variety of subtopics:
Contract management and creation:
Contract management begins with the creation of contracts. This includes the definition of contract terms, clauses and details. The creation and use of standardized contract templates facilitates this process and ensures uniformity in the contract documents.
Contract review and approval:
Contracts need to be carefully reviewed to ensure they comply with legal and business requirements. In addition, companies need functioning contract approval workflows to ensure that all relevant parties review and approve contracts before they come into force.
Contract archiving and storage:
A central archive for the secure storage of contracts is crucial to ensure quick access and compliance with legal requirements. In order to be able to easily search the stored contracts and retrieve important information more easily, companies need correspondingly intelligent systems.
Contract monitoring and compliance:
Concluding a contract is not enough, as optimal contract management also ensures that all parties fulfill their obligations. Compliance is also an important issue: legal and regulatory requirements must always be observed and applicable regulations complied with.
Contract amendments and extensions:
Contract management is also responsible for managing contract amendments and additions and ensuring that all parties are informed and in agreement. This also includes the monitoring of contract terms and the timely planning of contract extensions or terminations.
What the digital contract file can do
Never miss deadlines again: finally have everything under control with the digital contract file. With our digital contract management solution, you can store your contracts centrally, including all information and accompanying business correspondence, and manage them across locations and departments.
Your digital contract file for full control and efficiency!
Strengthening the negotiating position
The digital contract file enables an efficient search for relevant information, contract terms and clauses. This allows teams to access data quickly and in a targeted manner in order to better represent their position and assert their own interests.
Continuous process optimization for more efficient contract management
The digital contract file continuously records and analyzes key figures in the contract management process. This enables companies to identify weak points, optimize processes and make continuous improvements.
Increasing efficiency and conserving resources
The central storage and quick retrieval of contract documents saves employees time that would otherwise be spent searching for relevant information. This speeds up decision-making processes and promotes efficient working methods.
Transparency over the entire life cycle of contracts
The digital contract file provides a clear and comprehensive overview of the contract lifecycle, from the negotiation phase through to termination.
Risk minimization through early identification
Automated monitoring functions in the digital contract file enable early identification and proactive handling of potential problems. This makes companies less susceptible to legal and business risks.
Compliance through systematic control
The digital contract file supports companies in complying with regulations by enabling systematic checks and transparent monitoring. This ensures that contracts comply with legal requirements, which minimizes fines and legal consequences.
Time and cost savings through automation
By automating notifications, deadline management and other recurring tasks, the manual workload is reduced. This leads to considerable savings in the entire contract management process.
Better collaboration through simple information exchange
The digital contract file enables a smooth exchange of information between different teams and departments. Relevant stakeholders can easily access all the data they need.
Automated notifications for deadlines, extensions and changes
Push notifications in the digital contract file ensure that relevant parties are informed of deadlines, extensions or contract amendments in good time. This ensures that no important deadlines are overlooked.
Reporting and analysis for well-founded decisions
The digital contract file is the basis for meaningful reports and analyses. These provide managers with the information they need to make informed decisions quickly.
Security through reliable storage of confidential information
The digital contract file offers secure storage of confidential contract information. State-of-the-art security protocols and encryption technologies ensure that sensitive data is protected against unauthorized access.
Integration with other company systems
The digital contract file can be seamlessly integrated into other company systems. This enables a holistic approach to company management by allowing contract data to be viewed in conjunction with other relevant information.
Advantages of the digital contract file
- Full exhaustion of potential through efficient contract management
- Economic receivables and claim management
- Consistent data pool with structured master data administration
- Monitoring of deadlines and schedules
- All information in one place
- Support of the contract life cycle
- Joint processing of contracts
Digital contract management: the processes
Digital contract management can make all workflows relating to your contracts efficient and smooth. In nscale CM, the core element is the digital contract file. With it, all relevant information and the associated correspondence are stored centrally and can be viewed across locations and departments.
This is achieved on the basis of structured master data management, which creates a uniform data pool and thus ensures that contracts are no longer automatically extended unintentionally or inadvertently expire unnoticed, for example. In addition to central deadline and date management, digital contract management also includes receivables and claims management with intelligent support from nscale.
This means that companies always have an overview of their contracts and can archive them in a traceable, unalterable and tamper-proof manner. This means they can always provide information to third parties and easily find the information they are looking for with just a few clicks. A detailed authorization concept provides additional security.
Contract Lifecycle Management
Modern digital contract management is essential for up-to-date and professional corporate management. It supports all phases of the contract lifecycle in the company. Centralized template management and tested templates automate contract creation. Manual processing is therefore a thing of the past.
Digital signature
A digital signature is an important link between maximum flexibility and reliable compliance. It is a secure method for signing documents electronically. Similar to conventional signatures on paper, it guarantees the authenticity and integrity of all data and information. The key difference is that the digital signature makes this possible digitally, without the need for a physical presence at a specific location at a specific time.
We take care of these contracts
Declarations of intent
Employment contracts
Service contracts
Non-disclosure agreements
Sales contracts
Leasing contracts
License agreements (software)
Logistics contracts
Rental agreements
Framework agreements
Insurance contracts
Maintenance contracts, work contracts
and many more…
nscale CM: The digital contract file
Adherence to deadlines and reliability are the be-all and end-all in contract management – nscale CM offers both. Working with the digital contract file ensures that all sensitive data is protected at all times, no information is lost and companies are always compliant.
Key features
- Central deadline management
- Detailed permissions concept
- Structured storage of all data and documents
- Automated email notifications
- Push notifications
What is contract management?
Contract management is the systematic process of creating, monitoring, analyzing and managing contracts throughout their lifecycle to ensure compliance with agreements and minimize risks.
What characterizes contract management software?
Ideally, contract management software provides a central platform for storing and organizing all contract documents and supports the entire lifecycle of contracts, from creation to audit-proof archiving. Automated workflows for approving, reviewing and tracking contracts create efficiency and intuitive user interfaces ensure ease of use. Sophisticated systems make it possible to set notifications and reminders for important deadlines, such as renewals or terminations.
Powerful search and filter functions ensure that contracts and their content can be found quickly and efficiently. Integrated analysis tools can extract important information from contracts and thus support reporting. When choosing the right system, companies should make sure that the contract management software works seamlessly with the other systems in the company and has all the necessary compliance and security functions. Then nothing will stand in the way of accessing contract information from different devices and locations.
What is the difference between contract controlling and contract management?
Contract controlling and contract management are two related but distinct aspects of contract management. Contract administration refers to the systematic process of creating, monitoring, analyzing and managing contracts throughout their lifecycle. The main objective is to improve transparency and efficiency in the handling of contracts, minimize risks and ensure that all parties fulfill their obligations.
Contract controlling, on the other hand, refers to the systematic monitoring, analysis and management of contracts to ensure that the agreed conditions are met, risks are minimized and the contractual objectives are achieved.
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Ceyoniq Technology GmbH is a group company of Kyocera Document Solutions.
Ceyoniq Technology GmbH
Boulevard 9 | 33613 Bielefeld
Together we develop strong ideas and implement tailor-made and individual solutions for companies and public administrations – contact us, we look forward to hearing from you!
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