Compliant storage of your documents
More and more companies are using digital processes to work more efficiently, without any discussion. But the GoBD requirements are important, nscale offers the solution – you are completely free.
Digital document management – securely
More and more companies are turning to digital document processing to make processes more efficient in an increasingly agile market environment and to create greater transparency within their own organization. However, they must urgently ensure that they comply with the principles for the proper keeping and storage of books, records and documents in electronic form and for data access (GoBD). A complex task for which you are ideally equipped with nscale.
Diverse requirements
The purchase-to-pay process is one of the most important, but also one of the most complex commercial processes in companies. It involves numerous parties and countless documents. Keeping track of everything is vital to avoid costly processing errors. With nscale, the entire process can be mapped digitally, from the notification of requirements to the payment of the invoice. The benefits are huge.
In 2023, around 350 billion emails were sent and received worldwide every day. This figure is expected to rise continuously in the coming years and reach 424.2 billion emails per day in 2028.
Make your document management GoBD-compliant with nscale
The requirement of the GoBD is the complete proof of the business transaction from the origin (e.g. scanning of the invoice) to the processing (e.g. workflow) to the audit-proof filing. The original version of the incoming document and all imported data must be archived. This also means that the email and all its attachments must be archived in the form in which they were sent by the sender. You can verify the processing using the log functions of the ECM. This means classic DMS functions such as versioning logs, the logs from a workflow and the transfer to other systems. This means that the processing steps can be completely traced within the EIM.
Access to the information also needs to be regulated. For example, only people with the right authorisation can approve invoices. This and other access protection mechanisms can be mapped very well with the authorization functions of nscale – at user, group and department level.
In addition to the technical requirements, the GoBD stipulates that clearly structured procedural documentation must be available for each data processing system. This serves to ensure that the content, structure, process and results of the IT process (e.g. ERP and ECM system) are complete and coherent. nscale supports you in ensuring that this information is always up-to-date and that every user has access to it.
Your benefits at a glance
- Detailed access concept based on modern permission functions
- Audit-proof archiving
- Logging to document use, processing and storage of documents
- Definition of rules on document storage
- Versioning to maintain the original format
- Workflow-based checking and approval processes
- Complete traceability of processing
Get in touch.
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Ceyoniq Technology GmbH is a group company of Kyocera Document Solutions.
Ceyoniq Technology GmbH
Boulevard 9 | 33613 Bielefeld
Together we develop strong ideas and implement tailor-made and individual solutions for companies and public administrations – contact us, we look forward to hearing from you!
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