Compliant storage of your documents

EIM is essential for adhering to GoBD.

Digital document management – securely

In an increasingly agile market environment, more and more companies are looking to digital document processing to make their processes more efficient and achieve greater transparency in their own organisation. In doing so, it is essential that they adhere to the Principles on the Proper Management and Retention of Books, Recordings and Documents in Electronic Form and on Data Access (GoBD). A complex task – with nscale, you are well-equipped to handle it.

Diverse requirements

The purchase-to-pay process is one of the most important, and time-consuming, commercial processes within a company. It involves numerous parties and countless documents. Keeping track of everything is vital to avoid costly processing errors. With nscale, the entire process, from purchase requisition to invoice payment, can be modelled digitally. The benefits are huge.

In 2019, 293.6 billion emails were sent every day, and this figure is predicted to rise to 347.3 billion by 2023

Shape your document management with nscale GoBD-compliant

GoBD demands complete evidence of the accounting transaction from the beginning (e.g. when the invoice is scanned in) to processing (e.g. workflow) and audit-proof archiving. The original version of the incoming document and all imported data must be archived. This also means that the email and all its attachments must be archived in the form in which they were sent by the sender. You can verify processing using the protocol functions in the EIM. That means classic DMS functions such as versioning protocols, protocols from a workflow, and transfer to other systems. This means that the processing steps can be completely traced within the EIM.

Access to the information also needs to be regulated. For example, only people with the right authorisation can approve invoices. The permission functions in nscale are a very effective way for you to model this and other access protection measures – at the level of users, groups and departments

As well as the technical requirements, GoBD states that clearly structured process documentation must be available for every data processing system. This ensures that the content, structure, sequence and results of the data processing (e.g. ERP and EIM system) can be seen clearly and in full. nscale supports you in ensuring that this information is always available and up-to-date, and every user can access it.

Email archiving

Document management

Electronic records

Contract management

Your benefits at a glance

  • Detailed access concept based on modern permission functions
  • Audit-proof archiving
  • Logging to document use, processing and storage of documents
  • Definition of rules on document storage
  • Versioning to maintain the original format
  • Workflow-based checking and approval processes
  • Complete traceability of processing