Access rights under control at all times
nscale eGov helps cities, municipalities, state administrations, federal authorities, churches and related organizations to process documents and processes.
New work – security is key
Digitalization has fundamentally changed the world of work and will continue to do so in the future. Coordinating tasks across internationally distributed teams, moving workplaces to home offices, answering emails flexibly and working on presentations on the train on the way to the next event – all of this is possible thanks to smart devices and increasing connectivity.
However, despite numerous advantages such as increased efficiency, higher productivity and more agile team structures as well as greater employee motivation, this new approach to work also harbors risks. Arguably the greatest risk is that of unauthorised persons gaining access to business secrets. Professional management of access rights across the entire organization is correspondingly important.
The right permissions in every situation
Managing many different types of data and documents is a challenge for any organization. When people join the company, or move to new jobs with different tasks, they need access to all the information relevant to them from day one. Conventional permissions, such as those used in the Windows file system (ACLs), are not suitable for use in organisations with a lot of documents they need role-based rights. This strategy flexibly configures and consumes rights to object classes, attributes and masks. It is also possible to make objects “invisible” for certain users by means of so-called visibility rules. Visibility rules are an additional permission option that can be configured with a great deal of detail, e.g. to attribute values. You can set up and control these permission structures centrally via the administration.
However, there will always be situations that demand a more agile approach to permissions, e.g. in project files. NCL (nscale Control List) allows you – similar to Windows ACLs – to set authorizations by defined users (e.g. a project manager) in addition to the defined access rights. This allows project situations that go beyond role-based authorizations to bemapped in the standard system.
Defining permissions in SAP
Large organisations administrate permissions for numerous applications. Each of these applications has its own philosophy and its own configuration interface. You can control many permissions via central directory services (e.g. Active Directory). Until now, however, you had to set application-specific permissions, such as for a time-tracking system, in the application itself. For SAP users, Ceyoniq now offers a different way: here you can set nscale permissions directly in SAP using a plugin. The advantage is obvious: the SAP administrator can set all nscale permissions in their usual application for nscale solutions. This brings us closer to the user and makes administration
With nscale, you have your access management under control at all times
As an enterprise information management system, nscale ensures that only the employees who actually need the information have access to it. The Head of Production, for example, of course has permission to view the list of purchasing prices for the components needed to produce a product. Staff in Marketing or HR, however, do not usually need this access.
On the other hand, HR colleagues manage sensitive personnel files that are only intended for a very limited group of people and must never fall into the wrong hands. Every existing role in the company, from production manager to marketing and HR through to all other departments, receives the access rights that are relevant to the performance of their tasks. With the help of nscale, you can prevent unauthorized employees from viewing sensitive documents. Your business secrets are safe with us.
Your benefits at a glance
- Professional management of access rights
- Fast response to changes in role profiles
- Simple adaptation to changes in employee structure
- Business-critical information secure against unauthorised access
- Pre-defined rights and role concepts with little administrative work
- Secure communication between the various nscale server components and clients
- Central management of large quantities of data and documents
- Simple administration environment for large installations
- Integration of permissions management in SAP
- Specialist administration
- Central and local permissions possible as standard
- Integration into various directory services (e.g. Microsoft AD or LDAP)
Get in touch.
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Ceyoniq Technology GmbH is a group company of Kyocera Document Solutions.
Ceyoniq Technology GmbH
Boulevard 9 | 33613 Bielefeld
Together we develop strong ideas and implement tailor-made and individual solutions for companies and public administrations – contact us, we look forward to hearing from you!
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