Consistent access rights controls
nscale eGov helps cities, municipalities, state administrations, federal authorities, churches and related organisations process documents and processes.
Securing New Work
Digitisation has transformed the world of work and continues to do so. Enhanced connectivity and smart devices have paved the way for seamless collaboration across globally dispersed teams, powered hybrid and home working, made it possible for employees to work on a presentation while riding the train to a conference, and so much more.
However, despite numerous advantages such as increased efficiency, higher productivity, more agile team structures and more flexible employee experiences, this new approach to work also poses risks. Arguably, the greatest risk lies in the possibility of unauthorised persons gaining access to sensitive business information. This makes professional access rights management across an entire organisation crucial.
The right permissions for every situation
Managing varying types of data and documents is a challenge for any organisation. When people join a company, or existing employees take on new responsibilities, they require immediate access to all the information required to do their job. Standard permissions, such as those seen in the Windows file system (ACLs), aren’t suited to organisations that use a lot of documents. Instead, they need role-based permission rights that enable companies to flexibly configure and establish rights to consume resources based on object classes, attributes and masks. Role-based permissions also offer visibility rules that can be used to render objects “invisible” for certain users. Visibility rules are an additional permission option and can be configured with laser precision, right down to attribute values. You can set up and control these permission structures centrally via an administrator window.
However, there will always be situations that demand a more agile approach to permissions, e.g. project-related files. In a similar fashion to Windows ACL, nscale Control List (NCL) allows you to set authorisations by defined users (e.g. a project manager) on top of existing access rights. This ensures that projects with access requirements that go beyond standard existing role-based authorisations can be accommodated.
Defining permissions in SAP
Large organisations administrate permissions for numerous applications. Each of these applications has its own logic and configuration interface. Central directory services (e.g. Active Directory) can be used to manage all permissions. Until now, however, application-specific permissions, such as time-tracking systems, were required to be set within an individual application. For SAP users, Ceyoniq offers an alternative: the ability to set nscale permissions directly in SAP via a plugin. The advantage is obvious: SAP administrators can set all nscale permissions in their usual application for running nscale solutions. This brings us closer to the user and simplifies administration.
nscale guarantees control over access rights management
As an enterprise information management system, nscale ensures that access to information is only granted to relevant employees. The Head of Production, for example, has permission to view a list of prices for components required in the production process. Staff in HR, on the other hand, do not typically need this access.
Rather, HR manages sensitive personnel files that are limited to a specific group of people and that must never fall into the wrong hands. Every role in the company, from production manager and HR to all other departments, only receives access rights that are relevant to their work. With nscale, you can stop unauthorised employees from viewing sensitive documents. Your business secrets are safe with us.
Your benefits at a glance
- Professional access rights management
- Quickly adapt to changes in job roles
- Reflect the latest changes in employee structure
- Secure business-critical information against unauthorised access
- Pre-defined rights and role concepts without overbearing administrative requirements
- Secure communication between nscale server components and clients
- Central management of large quantities of data and documents
- Simple administration environment for large installations
- Integration of permissions management in SAP
- Specialised administration
- Central and local permissions as standard practice
- Integration with multiple directory services (e.g. Microsoft AD or LDAP)
Get in touch.
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Ceyoniq Technology GmbH is a group company of Kyocera Document Solutions.
Ceyoniq Technology GmbH
Boulevard 9 | 33613 Bielefeld
Together we develop strong ideas and implement tailor-made and individual solutions for companies and public administrations – contact us, we look forward to hearing from you!
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