nscale eGov: Complete solution for the digitalization of public administration
nscale eGov helps cities, municipalities, state administrations, federal authorities, churches and related organizations to process documents and processes.
nscale eGov - The digital e-file for:
nscale eGov supports cities, municipalities, state administrations, federal authorities as well as churches and church-related organizations in the processing of documents and transactions.
As a complete e-file solution, nscale eGov adapts optimally to the respective needs and thus easily fulfills all requirements.
Cities and local authorities
For a credible administration and greater proximity to citizens.
The cities of the future are open, networked and efficient. However, the challenges facing public administrations are manifold: regulatory requirements, ensuring a consistent flow of information without media disruptions and, last but not least, demographic change are forcing cities and municipalities to modernize.
A world without mountains of paper, filing cabinets and waiting labels.
It is therefore necessary for a modern administration to drive forward the digitalization of its communication and services – so that the leap into the digital future succeeds. nscale eGov offers a comprehensive e-file solution including document and transaction processing. This enables cities and municipalities to go digital quickly and easily.
State administrations
Many systems, more requirements, fewer staff.
More and more legal requirements, an increasing need for digital services, an ageing workforce and a shortage of skilled workers are challenging public administrations. In addition, there is a variety of different IT systems that can complicate the entire organizational structure of a state authority and make it inefficient in the course of digital change.
Using innovative technologies.
In order to meet the challenges of an increasingly digital working world and society, administrative organizations must exploit the full potential of information technology. nscale eGov offers the necessary technological prerequisites to create fast and seamless administrative processes for greater efficiency and proximity to citizens. This makes the transformation of state authorities quick and easy.
Government agencies
Digital awakening – new challenges.
Digitalization succeeds by networking all areas of the economy and society. This requires central contact points such as public federal authorities to redefine and digitalize their communication, processes and services. The modernisation of public administrations can be a success if they roll out digital solutions that are both user friendly and legally compliant.
The days of files on desks are over.
dockets and the manual management of traditional paper files are more than inefficient. In addition, all federal authorities will be obliged to offer their services online in the future. Until now, different IT systems have prevented a smooth flow of information. But nscale eGov offers a comprehensive digital solution for public authorities and enables the design of innovative, efficient and citizen-oriented administrative processes.
Digital signature
A digital signature is an important link between maximum flexibility and reliable compliance. It is a secure method for signing documents electronically. Similar to conventional signatures on paper, it guarantees the authenticity and integrity of all data and information. The key difference is that the digital signature makes this possible digitally, without the need for a physical presence at a specific location at a specific time.
The electronic file makes work easier for public administration
Digital business processes for more innovation and proximity to citizens
In many public administration institutions, manual processes and mountains of files on desks still prevail.
However, digitalization also affects public authorities and other citizen-oriented institutions. Society’s demands for fast, digital processing of applications are constantly growing.
nscale eGov creates the optimal basic technical requirements to enable electronic administrative work with digital business processes. The introduction of the e-file is just as important a part of this as legally compliant, efficient processes with user-friendly interfaces. In this way, innovation and proximity to citizens can be achieved with just a few clicks.
Centralized, digital inbox processing for lean processes
Countless applications, receipts, documents and other papers reach every public authority every day. Manual incoming mail processes not only keep employees away from important tasks, but also mean that delays are standard right from the start of every process.
Not so with nscale eGov: here, incoming documents are distributed digitally by means of a digital mail flow and business processes ensure that reconciliations and final signatures are simple and efficient.
The standard dispositions and transaction notes are already preconfigured in the system and can be adapted and supplemented according to individual requirements. This makes incoming mail processing the first step in a series of lean processes.
Automated invoice verification for less effort
Invoice processing requires care and is still done manually in many places. This costs valuable time and occasionally leads to transmission errors and the resulting additional costs.
Here too, nscale eGov offers a digital solution in which invoices can be digitized and processed in an automated process. All relevant contact persons receive all important information on their screen, can approve invoices at the click of a mouse and the entire process up to payment is significantly accelerated.
Deadlines, forwarding to deputies and the necessary documentation are automatically kept in view by nscale eGov.
Reliable, uncomplicated contract management
Working with contracts also requires a great deal of concentration and responsibility in public administration, as the documents contain important and sensitive data. Processing by a wide variety of employees and areas of responsibility harbors the potential for errors in manual processes – from missed deadlines, different contract versions and transmission errors to violations of compliance requirements and media disruptions due to different systems.
With nscale eGov, all information is stored centrally in one place, contract changes can be tracked transparently at all times and the system automatically reminds you of deadlines.
This enables efficient, digital contract management in public administration.
xJustice/xdomea exports for courts and other authorities
In public administration, compliance with guidelines is of crucial importance. However, at first glance, these often stand in the way of lean processes rather than promoting them. nscale eGov remedies this by ensuring that the system conforms to numerous regulatory and legal requirements.
For example, xdomea exports from the system have the standard format for exchanging documents and processes. xJustice can also be used to export data records that need to be exchanged in connection with court proceedings.
This creates the basic prerequisite for secure, legally compliant digitalization in public administration.
Secure and legally compliant disposal of historical archives
Digitization and electronic document processing create efficiency, cost benefits and transparency in public administration. However, in order to comply with legal requirements, archiving must also be transferred to the digital age.
In nscale eGov, the legally compliant storage of digital documents is very easy and complies with all legal requirements. The system supports replacement scanning in accordance with TR Resiscan and TR-ESOR-compliant long-term storage so that authorities can create, process and archive their documents with trust and integrity.
In this way, the public administration can abolish paper files with a clear conscience.
The right client for every requirement
Digitalization is increasingly bringing the New Work concept to public administration. The shortage of skilled workers is forcing authorities to promote modern workplaces and flexibility. nscale eGov offers optimal conditions:
With Explorer integration, users can work as usual without having to change. Access via the web browser requires no software installation and enables location-independent access, which saves storage space. The rich client offers high scaling potential, as many applications are executed locally and only a few tasks are taken over by the server.
This means you can also work without an internet connection. The nscale eGov app, which enables secure access via smartphones and tablets, ensures maximum flexibility and makes New Work simple.
Connection of specialist procedures made easy
Public administration is based on specialist procedures that are usually still relatively complex and require a lot of manual work. This ties up valuable manpower and offers potential for errors.
For this reason, nscale eGov can be easily connected to existing specialist processes and easily integrated into heterogeneous IT landscapes. Authorities can thus utilize the strengths of transaction processing and centrally provide and monitor incoming and outgoing mail as well as reconciliation processes and record them in the files.
Thanks to the centralized information base in nscale eGov, various departments and authorities work together optimally to serve the concerns of citizens and companies flexibly, efficiently and effectively.
Flexible configuration and customization as required
Employees in public administration have to deal with many different systems and constantly learn how to use new solutions. This costs time, nerves and energy – even though it is often the only way to successfully drive digitalization forward.
nscale eGov has a modular structure and offers a high degree of standardization in the specialist application in order to accommodate the teams in authorities and other public institutions as well as possible.
The customization effort is therefore generally low. At the same time, nscale eGov offers the necessary flexibility and scalability so that the system can be optimally configured for every use case. This makes digitalization in public administration easy.
Your benefits at a glance
- Elimination of information silos
- Simple introduction and use of e-files
- Regulatory compliance (TR-RESISCAN)
- Central and legally watertight archiving (TR-ESOR)
- Seamless integration into administrative processes
- Linking to external information channels
- Multi-site and seamless functionality
- Record and process management
- Workflow transparency
- Simply structured role and rights concept
- Barrier-free accessibility
Get in touch.
"*" indicates required fields
Ceyoniq Technology GmbH is a group company of Kyocera Document Solutions.
Ceyoniq Technology GmbH
Boulevard 9 | 33613 Bielefeld
Together we develop strong ideas and implement tailor-made and individual solutions for companies and public administrations – contact us, we look forward to hearing from you!
The digitalization platform: control center of the digital transformation
A digitalization platform is the control center of a company’s digital transformation.
