Data protection demands enterprise information management
nscale helps you comply with the GDPR.
Data protection is a duty
Designed to protect personal data, the EU General Data Protection Regulation (GDPR) came into effect in May 2018 and has presented companies with enormous challenges ever since it was announced. As well as uncertainty about how comprehensive compliance might look in practice, many decision-makers also face the problem of constantly growing mountains of data in organisations. Most information is unstructured and stored in numerous silos – many companies have completely lost track. With a lack of transparency like this, the threat of fines of up to EUR 20 million or four percent of a company’s turnover is especially concerning.
The GDPR affects everyone
The General Data Protection Regulation has to be implemented in every company and authority. It protects the personal data of everyone, from staff to partners, suppliers, customers and service providers, and all other external persons. As soon as names, email addresses or telephone numbers that can be clearly traced to a natural person are known, the GDPR applies – not just at large companies, but for all legal entities who handle personal data. Even organisations that were already working intensively to protect data before 2018 are now being called on once again to completely verify adherence to the latest provisions. This duty of documentation alone presents a challenge.
nscale helps you comply with the GDPR requirements
Complying with the extensive data protection provisions on data processing, deletion and retention periods as well as the right technical conditions demands one thing above all: clear and structured data storage. Only if you know exactly where in your company which information is received, when and by whom it is processed, where it stays and for how long, can you meet the processing, retention and deletion requirements of the GDPR.
As an enterprise information management (EIM) system, nscale provides a central platform for all company data, creating the transparency and data availability needed. Assigning permissions, retention periods and deletion rules relieves you and your staff of routine tasks and ensures that you do not inadvertently violate the GDPR. In addition, central data storage enables you to meet the requirements of data subjects exercising their right of access. With a properly used EIM, you can access and provide all the information they need at any time, at the touch of a button. Comprehensive search functions also make it easier to find specific documents, while document storage with versioning ensures that changes can be tracked at all times.
Your benefits at a glance
- Transparency on all information saved at the company
- Documents and data labelled with deletion, blocking and retention periods
- Convenient implementation of deletion concepts
- Definition of visibility rules for individual users or roles
- Creation of permission concepts that aid adherence to purpose limitation or data minimisation