Transform your processes with our digital solution
Speed and efficiency are essential to invoice processing.
nscale offers both.
Efficient automation of incoming invoices
If you haven’t automated your incoming invoice process yet, you’ll likely be familiar with the tedious tasks involved: collecting, copying, printing, sorting, distributing, typing, correcting, waiting and filing invoices. These manual efforts create unnecessary delays and waiting times in invoice processing, which are not only extensive and expensive but also completely avoidable.
This inefficient approach results in high costs, long processing times and poor transparency. It also makes it more challenging to adhere to compliance requirements. It’s time to embrace automation to overcome these challenges and significantly optimise the process.
Manage e-invoices easily
The Growth Opportunities Act aims to strengthen Germany’s economy by encouraging companies to invest in their future and the country’s growth. Beyond measures to simplify taxation and combat VAT fraud, the law introduces a significant change for B2B companies. In future, they will be obliged to receive and issue e-invoices. However, with nscale the transition is simple.
Speed and transparency: the key to profitability and fast ROI
An efficient, transparent process is fundamental to your company’s profitability. With streamlined workflows, you can quickly process, verify, and post incoming invoices. This doesn’t just make your processes more efficient – it accelerates your return on investment (ROI). By prioritising speed and transparency, you’ll strengthen your long-term competitiveness.
The ideal invoice management process consists of four digital and automated steps.
Incoming invoices are automatically stored in a central digital repository, with an immediate notification sent to the designated reviewer. nscale provides easy access to each invoice and connects it to relevant order documents needed for verification and approval.
nscale significantly speeds up invoice verification. When the document is received and automatically read, the system launches a workflow that begins with invoice verification. This is faster and less error-prone than traditional paper methods but also reduces errors. Incorrect invoices are recognised immediately and removed from the processing queue.
Invoice approval runs on an efficient workflow system that enables multiple reviewers to check invoices at the same time, even down to individual line items. This eliminates uncertainties regarding approval authority, saving valuable time and making it easier to pay invoices on time.
Payment: The connection between nscale and the ERP solution eliminates manual data entry completely. This data is transferred automatically and error-free to the ERP or financial accounting system via a secure interface. After processing, the invoice is securely archived in the corresponding business partner file, maintaining legal compliance with automation retention periods and organised deletion protocols.
nscale Connector for DATEV
The nscale Connector for DATEV creates a direct transfer of information between nscale Incoming Invoice Processing (nscale IM) and the DATEV financial accounting system. The two-way connection automatically exports booking proposals and document links to DATEV, while allowing invoices to be accessed directly within the DATEV environment. Full integration eliminates the need to switch between systems. You benefit from a consistent and efficient process thanks to smooth compatibility with the DATEV accounting programs. The connector also imports essential information back to nscale, including payment status and master data like vendor details and cost centers.
Your benefits at a glance
Faster approval processes through automation
By automating approval workflows, invoices can be checked and approved much more quickly. This streamlines the entire process and significantly reduces your workload.
Reduced distribution and wait times
Digital processing eliminates unnecessary physical delays. This leads to faster processing and payment of invoices.
Better oversight and transparency
nscale IM allows you to view the status of each invoice at any time. You get a clear overview of open, approved or rejected invoices, making it easier to make decisions and avoid any confusion.
No loss of discounts or cashflow squeezes
By processing and approving invoices quicker, you can take full advantage of discount periods and avoid liquidity bottlenecks. This translates into real savings and a stronger financial foundation for your business.
Reduced error probabilities
Automated processes minimise human error and ensure greater accuracy in invoice processing. This increases reliability and reduces the risk of rework.
Simple integration into all common ERP systems
nscale IM can be easily integrated into existing ERP systems so that you can benefit from new functions without having to change your current setup.
Based on a stable enterprise information management platform
Using a reliable and proven enterprise information management platform ensures that your data is secure and accessible while achieving high performance and scalability.
Key features
- Automated invoice verification
- Automated entry of header and accounting item data
- Digital verification process with structured workflow
- Splitting of accounting items
- Easy-to-use verification and accounting functions
- Data exports in various formats
- Audit-proof archiving
Get in touch.
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Ceyoniq Technology GmbH is a group company of Kyocera Document Solutions.
Ceyoniq Technology GmbH
Boulevard 9 | 33613 Bielefeld
Together we develop strong ideas and implement tailor-made and individual solutions for companies and public administrations – contact us, we look forward to hearing from you!
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