Efficient ECM migration and DMS migration with nscale
Companies are generating more and more data that needs to be managed efficiently. After all, it is a valuable resource that must not be lost. In addition, there are legal requirements such as retention periods or the GDPR-compliant archiving of documents. When data needs to be migrated from a legacy ECM or DMS to a new system, companies face a number of challenges
Why the migration of
ECM and DMS systems is unavoidable
There are various reasons that make it necessary to migrate to a new ECM or DMS system:
The old system is no longer up to date: This may be the case if the provider discontinues support and services or if technological innovations can only be integrated into the system with disproportionately high programming effort or not at all.
Lack of scalability: The amount of data generated has increased exponentially in recent years – and it is getting bigger by the day. Aging ECM and DMS systems are often unable to keep pace with the growth rate of data and information in companies.
Consolidation: Company mergers or the merging of systems used in parallel by different departments or locations can make it necessary to consolidate the IT infrastructure.
In view of the high speed of innovation in the IT sector, every system becomes obsolete at some point and needs to be replaced.
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Challenges in ECM migration and DMS migration
The challenges of migrating data from a legacy system to a modern and powerful information platform are numerous – and require detailed analyses and well-considered decisions during planning and implementation.
First and foremost, companies need to decide which data they want to migrate and how they want to define it. This is an opportunity to clean up data that is no longer required, consolidate duplicates and get rid of digital legacy data during the migration process.
In addition, the legal security and integrity of the data must be ensured at all times. This means that all data and documents must be transferred in full, unchanged and with all structural data (index and metadata, e-files, etc.) and adapted to the structure of the target system.
In most cases, migration is not limited to data and documents alone, as DMS and ECM systems often take on other business-relevant tasks such as digital process management, interface management and user, role and authorization management. Transferring these functionalities to the new system is an additional challenge in ECM migration and DMS migration.
Companies should also bear in mind that the migration process can lead to downtimes and affect ongoing operations. It may therefore make sense to carry out the migration step by step. Differences in the technological structure of the old and new systems can also make migration more difficult.
Advantages of migration with nscale
Manual migration of data is impossible in most cases due to the often huge volume. This is why migration is usually automated: Information platforms such as nscale have appropriate tools for exporting, transferring and importing data and documents. Nevertheless, a great deal of experience and expertise is required to ensure a reliable migration from a legacy system to a new DMS or ECM.
Compatibility with existing IT infrastructures
The technical feasibility of a data migration and the question of whether it makes economic sense depend on numerous individual factors. These include, for example, the company’s IT infrastructure, the volume of data to be migrated and the technological nature of the legacy system. Our experts will be happy to advise you on migrating from a legacy system to nscale.
Why nscale is the right choice for IT decision-makers
nscale provides companies with a future-proof information platform that meets all the requirements of modern digital document management. As the basic technology for digital transformation, it offers companies numerous added values that sustainably increase efficiency in day-to-day business and administration:
Central document management: nscale manages all documents and information across the company, centrally and in a structured manner.
Process management: nscale contains powerful tools for the automation and management of digital workflows.
Audit-proof archiving: With nscale, companies archive all documents and information in the company in a legally compliant and audit-proof manner.
New Work: nscale enables efficient collaboration independent of location and end device and is optimized for use in on-premises and cloud scenarios.
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Ceyoniq Technology GmbH is a group company of Kyocera Document Solutions.
Ceyoniq Technology GmbH
Boulevard 9 | 33613 Bielefeld
Together we develop strong ideas and implement tailor-made and individual solutions for companies and public administrations – contact us, we look forward to hearing from you!
The digitalization platform: control center of the digital transformation
A digitalization platform is the control center of a company’s digital transformation.
