Functions are key.

But the benefits that people derive from them are even more important.

In a world of functions, we provide a universe.

Our nscale information platform is an open and innovative enterprise information management system. We want to give you an idea of how extensive and varied the functions offered by this system are. But this is just a selection.

6 components of the nscale information platform

nscale is all about managing documents and information efficiently. We have grouped the software functions and features into the six components that every enterprise information management system should have.

1. Input management
Information relevant to your business is captured digitally from all incoming channels.
1. Input management
2. Document management
A document management system allows you to manage your documents centrally and use them from anywhere.
2. Document management
3. Processes
You can initiate and digitally manage your business processes with workflows.
3. Processes
4. Collaboration
Collaborate easily with your team anywhere, at any time.
4. Collaboration
5. Output management
All your documents, information and processes are distributed and made available to the right people.
5. Output management
6. Archiving
Archive your documents and information with a single click – digital and audit-proof.
6. Archiving

Input management

When information is received (including input management), both structured and unstructured data is captured digitally from various sources. Unstructured data is information that cannot be immediately identified, e.g. presentations, videos and audio files. Structured data has a standard, readable format and can be stored in a database based on rows and columns, e.g. invoices.

Capturing and input management uses techniques such as scanning, imaging, OCR, bar codes, ICR and full text searches. The term ‘input management’ refers to the process of obtaining digital content from documents that are provided in paper form, whereas the process of converting the data from paper to digital format is called ‘capturing’. The main advantage is that incoming information is classified and extracted automatically.

  • Mass data processing
  • Classification and data extraction
  • Automation
  • Omnichannel integration

Document management

Companies maintain and process huge amounts of data and information in different formats and from various sources. Managing this quantity of digital documents, from orders, invoices and delivery notes to contracts and even video and audio files, presents many companies with an enormous challenge.

A document management system (DMS) structures this data and stores it in digital files, such as a business partner file, based on consistent criteria. The system also forms a basic framework for business processes such as invoice processing. A DMS can therefore do far more than simply archiving documents digitally in an audit-proof way. It ensures that all company information is stored in a central location and that all employees with the relevant access permissions can find it quickly.

  • Working on documents together
  • Document life cycle management
  • Folder structures, electronic records, process mapping
  • Structured storage
  • Visualisation regardless of format
  • Annotations
  • Full text search / Index-based search / Navigation research / Quick searches / Saved searches

Processes

Every company has its own business processes, also known as workflows. Be it an employee’s leave request, a customer order or departmental budget approvals, they all have one thing in common: they involve a progression of steps. Paper-based approval processes take up a great deal of time, and are hard to keep track of.

A digital workflow, on the other hand, ensures complete transparency and enables everyone to keep track of the process information and the staff involved. Work processes are therefore efficiently managed and faster – saving time, resources and desk space.

Digital workflows offer companies a vast range of options for managing business processes – irrespective of whether those processes are department-specific, company-wide, or intra-group.

  • Process design and organisation structure
  • Ad-hoc workflow (floating file)
  • Follow up, escalation
  • Logged processes
  • Task workflow

Collaboration

Collaboration simply means working together. It might sound easy, but the requirements that teams and project groups place on teamwork within a company are high. Increasingly, they need their own protected area in which they can work dynamically. We call a project-linked or task-specific area a ‘teamspace’.

Developed from collaborative technologies such as Social Software and Groupwise, a teamspace allows its users to work on documents simultaneously and to coordinate tasks across local and remote networks. Only authorised team members can access the information in the virtual workspace and edit it together – wherever they are in the world.

  • Virtual workspace for projects
  • Team calendar/schedules
  • Project files

Output management

In the information age, the key challenge is to provide the right employees with the right information at the right time, in the right place and in the right form – all with minimum effort and cost. Output management allows company information to be provided to different target groups on different output channels in digital form.

Output management is a crucial part of an enterprise information management system because it provides the technical capabilities for extracting and collecting data and documents from the application environments – from which the information distribution is to take place. This input is then centrally processed before being distributed in the ideal format via the chosen communication channel.

  • Send and archive by email
  • PDF/A conversion
  • CSV export for ERP import
  • Publish content
  • Export content
  • Mass data export

Archiving

Many companies already have most of their data in digital form, and many documents only exist electronically. But what is the best way to archive them – without losing track of the enormous volume of information? And that’s not the only consideration: the entire system has to be archived securely and, ideally, maintain the documents’ legal relevance.

The nscale enterprise information management system offers a range of options for audit-proof archiving of data and documents. It can also be expanded for reliable long-term archiving in line with TR-ESOR. All software solutions are based on the nscale information platform, ensuring access to archived documents at all times.

  • Long-term and audit-proof storage
  • Use of different storage systems
  • Single instance
  • Redundant archiving
  • Retention and deletion periods

Administrator functions

With our administrator functions, you can easily adapt the software to your specific requirements yourself.

Administration and monitoring

nscale provides technical and specialist administrators with an intuitive, self-explanatory and, most importantly, central configuration interface. System monitoring and maintenance are also important features in addition to the central configuration capability. We provide the following admin components:

  • Offline mode
  • Auto-update
  • Design tool for templates, lists and processes
  • Login via Windows user

nscale Administrator

The nscale system is managed in a standard application: nscale Administrator. Here are some of the configuration options it provides:

  • User administration
  • Attribute definition
  • Permissions management
  • Database configuration

nscale Monitoring Console

nscale Monitoring Console is part of the nscale information platform and is used for central monitoring of the nscale infrastructure. The main function of the nscale Monitoring Console is the central monitoring of the nscale systems.

  • Monitoring
  • Connection to third-party systems
  • Resource monitoring
  • Email notifications

But there's much more to it than that. Still looking for a specific function or feature? Get in touch.

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